Hampshire Cross Country League
Annual General Meeting
Friday 28 June 2019
River Park Leisure Centre, Winchester

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Present:

Alan Ive (Secretary/Chairman); Elizabeth Flitcroft (Treasurer); Pam Rogers (Ladies' Results); Mike Mills (Totton RC); Ian Graham (Bournemouth); Ian Byett (BMHAC); Richard Davidson (City of Salisbury); Ruth Thom (City of Salisbury); Steven Mitchell (City of Salisbury); Mel Ford (Hedge End); Tim Ford (Hedge End); Mark Worringham (Reading RR); Ray Stevens (Reading AC); Tim Richardson (Reading AC); David Vosser (Winchester & District); Tim Eglen (AFD); Marilyn Crocker (Victory AC); Charlotte Hoskins (Winchester & District); David Haines (Fleet & Crookham)

Apologies:

Pam Bungay (Men's Results); Ken Littlejohns (BMHAC); Mick Anglim (Hardley Runners); Wendy Littlejohns (BMHAC); Tim Wilding (New Forest Juniors); Mike Williams (Havant); Sarah Swift (Poole Runners); Mark Pauley (Poole AC); Alan Crook (City of Portsmouth)

The Chairman opened the meeting at 7.36pm.

Minutes of Previous Meeting

These were accepted as a true record of the meeting held on 22 June 2018.

Matters Arising

It was agreed at the previous AGM that the new team scoring rule introduced last season (best 4 from 5, rather than all 5) should be monitored. Pam Rogers stated that team participation had been improved, which was the aim of the rule change.

Chairman's Report

The season saw an increase in numbers participating.

We thank Bournemouth AC, Aldershot, Farnham & District AC, Basingstoke & Mid Hants AC assisted by Overton Harriers, Reading AC and Hardley Runners assisted by Winchester & District AC for hosting the fixtures.

The position of Chairman is still vacant.

Secretary's Report

Once again, it is requested that all clubs supply a new list in advance of next season's first fixture of their members likely to compete in each age group, using one of the formats supplied by Pam Rogers.

Treasurer's Report

I would like to thank our host clubs for last season (Aldershot, Basingstoke, Bournemouth, Reading and Hardley Runners) for hosting.

As detailed in the accounts summary, we have an income surplus this year of 1685.10, however we did not have any M2 costs as AFD took the decision to support us by absorbing the costs for the second year running. This combined with the 1000 sponsorship from Alton Sports are the factors that have enabled us to build up our financial resources.

I would also like to thank all our host clubs for endeavouring to keep fixture costs to a minimum whenever they have been able to do so.

The committee would like to recommend that the following clubs pay the lower 50 affiliation fee for the 2019/20 season:

  • Victory
  • Romsey Road Runners
  • Ryde Harriers
  • University of Southampton
  • Jersey Spartan

The 6 clubs with the largest runner participation will continue to pay 150 league affiliation, and are this season:

  • Aldershot, Farnham & District
  • Basingstoke & Mid Hants
  • Winchester & District
  • Southampton
  • Reading
  • City of Salisbury

with all other clubs as well as any new clubs this season paying the middle band fee of 100.

Finally I would like to thank our sponsors for this season and next Alton Sports and Dave Vosser for auditing the accounts.

Download Accounts to 31 May 2019

New Membership Affiliation/Resignation

Interest in joining the League has been expressed by OS Runners.

Amendments to Rules

  1. Proposed by Reading Roadrunners
    We propose that this league is in favour of equal race distances for senior women and men. For each fixture the host club shall decide which course they prefer to use for the senior races - the distance should be the same for both senior races - between approximately 6km and approximately 8km.
    This was proposed by Mark Worringham and seconded by Richard Davidson. Mark Worringham briefly stated the case for the proposal and the Chairman drew the meeting's attention to the rationale supplied by Reading RR and sent out with the AGM agenda. Several people then spoke against the proposal, the general opinion being that it would result in a reduction of the numbers of women or men or both participating.
    A vote was then held, with 1 in favour, 11 against and 1 abstention.
    Result: proposal defeated.
  2. Proposed by Reading Roadrunners
    We propose that the Hampshire Cross Country League should equalise veteran categories so that all veteran categories start at V40.
    This was proposed by Mark Worringham and seconded by Marilyn Crocker.
    A vote was then held, with 8 in favour, 5 against and no abstentions.
    Result: proposal adopted.
  3. Proposed by the Committee
    We propose that the medal/trophy list be extended;
    • Extend U17 Men's and Women's Teams from 1st to 1,2,3.
    • Extend Combined Senior/U20/Veteran Women's Teams from 1st to 1,2,3.
    • Extend Veteran Women Teams from 1st to 1,2,3.
    • Change the Women's Individual Veteran trophy winners from 1,2,3,4 to 1,2,3 and first O45, to mirror the Men's awards.
    • Extend Senior/U20/Veteran Men's Teams in Div I from 1st to 1st, Runner up
    • Extend Veteran Men Teams from 1st to 1,2.
    It was noted that, due to the adoption of the previous proposal, the award to the first O45 woman would now be to the first O50.
    This was proposed by Pam Rogers and seconded by Liz Flitcroft.
    A vote was then held, with 13 in favour, none against and no abstentions.
    Result: proposal adopted.

Dates, Venues and Host Clubs for Season 2019/2020

Confirmed List:

Date Venue Host club
12 Oct 2019King's ParkBournemouth AC
9 Nov 2019Sparsholt CollegeWinchester & District AC
30 Nov 2019AldershotAldershot, Farnham & District AC
11 Jan 2020Prospect ParkReading AC
8 Feb 2020PophamBasingstoke & Mid Hants AC

Election of Officers

The Secretary, Treasurer, Men's Results Secretary and Ladies' Results Secretary were re-elected, en bloc, as proposed by David Vosser and seconded by Tim Eglen. As no candidates had come forward for the post, the Secretary agreed to continue as Acting Chairman. However, it is vital for the health of the League that this vacancy is filled on a permanent basis.

Presentation of Senior Awards

The awards from the last season for Under 20s, Seniors and Veterans were made, generally to representatives from the recipients' clubs. However, Mark Worringham was there to receive his award for first Veteran Man in person.

Any Other Business

Pam Rogers asked the meeting whether the Popplewell Trophy for contribution by an individual to the League is still relevant, as nominations in the last few years have been scarce. Those at the meeting agreed that it is still worthwhile. Pam asked all clubs to consider a nomination, which would normally (but not necessarily) be a member of their own club. It was noted that members of the League Committee are not eligible.

The meeting closed at 8.57pm.