Hampshire Cross Country League
Annual General Meeting
Friday 12 June 2015
River Park Leisure Centre, Winchester

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Present:

Ken Littlejohns (Chairman); Alan Ive (Secretary/Men's Results); Elizabeth Flitcroft (Treasurer); Pam Rogers (Ladies' Results); Wendy Littlejohns (BMHAC); Ian Graham (Bournemouth); Graham Foden (Victory AC); Alan Coveney (Winchester & District); Ray Stevens (Reading AC); David Vosser (Winchester & District); Noel O'Dowd (Eastleigh); Lucy Elliot (Winchester & District); John Blake (Stubbington Green); Sean Holmes (Overton Harriers); David Haines (Fleet & Crookham); Ian Banks (Hardley Runners); John Hoare (Overton Harriers)

Apologies:

Mick Anglim (Hardley Runners); Malcolm Price (Southampton AC); Mark Pauley (Poole AC); Mike Williams (Havant AC); Marilyn Crocker (Victory AC); Tim Richards (Reading AC)

The Chairman opened the meeting at 7.30pm.

Minutes of Previous Meeting

These were accepted as a true record of the meeting held on 13th June 2014.

Matters Arising

This year's award of the Popplewell Trophy will be made at the Farley Mount fixture.

Chairman's Report

The Chairman's report is attached (see below).

Secretary's Report

The Secretary thanked the clubs that had submitted lists of probable competitors (as requested last year). Although not all clubs had done so, those that did had eased the task of processing race results. It is therefore requested that all clubs supply a list in advance next season's first fixture of their members likely to compete in each age group.

Treasurer's Report

The Treasurer presented the accounts for the past season.

Copies of the accounts were circulated and the report is attached (see below). Income over Expenditure was 734.41.

New Membership Affiliation/Resignation

There was nothing to report at this early stage.

Amendments to Constitution

The change of name to Alton Sports Hampshire Cross Country League was approved.

Dates, Venues and Host Clubs for Season 2015/2016

Confirmed List:

Date Venue Host club
10 Oct 2015Farley MountWinchester & District AC
7 Nov 2015TBATBA
5 Dec 2015King's ParkBournemouth AC
16 Jan 2016Prospect ParkReading AC
13 Feb 2016PophamBasingstoke and Mid Hants AC

Efforts are still in progress by City of Portsmouth AC to organise the second fixture.

Election of Officers

The officers were re-elected, en bloc.

Presentation of Senior Awards

The awards from the last season for Under 20s, Seniors and Veterans were made, generally to representatives from the recipients' clubs. However, Lucy Elliot was there to receive her awards in person.

Any Other Business

Ian Graham proposed a vote of thanks to the committee and to Richard Dean for their efforts in the past season.

The meeting closed at 8.05pm.

Chairman's Report

I am pleased to say that the league has had another successful season.

35 clubs affiliated with a total of 3409 finishers an increase of 84. The highest number since I have kept a record (2008/9 season).

We thank the organising clubs:- Winchester AC, Chichester Runners, Basingstoke & MH, Reading AC and Bournemouth AC.

It is with regret that Chichester Runners have decided not to host a meeting at Goodwood next season. We thank them for their support and efforts, especially Phil Baker in organising a meeting each year since 2002.

You will have seen from the agenda that we will have a new sponsor in Alton Sports next season and we thank Destination Basingstoke for their support for the last two years.

I also thank the committee for their commitment and hard work in supporting the League.

Ken Littlejohns
Chairman

Treasurer's Report

Whilst our income from affiliation fees was down on last season (3600 to 3350)
- two clubs did not renew and 5 clubs paid new the lower rate of 50

Our running costs were also less (3167.38 from 3349.54)
Trophies and engraving were less - Thanks to Pam - and the other saving was with the results envelopes which were bought in February 2014 and should last for the upcoming season
- whilst match costs and first aid were 141-40 higher, my thanks to all clubs for their efforts to minimise the leagues expenses and source cheaper toilets/first aid etc.

Thanks also to Destination Basingstoke who again sponsored us last season.

This gives us an income surplus of 734.41 which, with the slightly reduced number of clubs and changes to the affiliation fees, compares well with the previous seasons 802.25 (before the exceptional payments to Chichester and Basingstoke reduced the final surplus to 120.50).

I would like to suggest that we keep the three levels of affiliation and the clubs who would pay the 50 affiliation fee for the 2015/16 season would be:-

  • Wessex Road Runners
  • Isle of Wight Road Runners
  • Lordshill Road Runners

The 6 clubs with the largest runner participation will continue to pay 150 league affiliation, and are as last season

  • Aldershot, Farnham & District
  • Reading AC
  • Winchester & District
  • Southampton
  • Basingstoke & Mid Hants
  • City of Portsmouth

Elizabeth Flitcroft
Treasurer
June 2015